Prerequisite for a personal email address on the servers of ZID of Graz University of Technology is either to be a staff member, a student or a member of the alumni association and as such to have a personal TUGRAZonline account.
The email addresses are created according to the "FCFS" principle. For this reason it is possible that e. g. firstname.lastname@tugraz.at may already be assigned to a person at another institute, so it is pointless to issue guidelines for the format of email addresses at the institute (unless you have your own institute email server, but even then there may be name similarities).
Staff (@tugraz.at, Server exchange.tugraz.at)
Students (@student.tugraz.at, Server sbox.tugraz.at)
Graduates (@alumni.tugraz.at, Server sbox.tugraz.at)
Non-personal Email Adresses (@tugraz.at, Server exchange.tugraz.at)
Staff (@tugraz.at, Server exchange.tugraz.at)
Students (@student.tugraz.at, Server sbox.tugraz.at)
Example:
c.testing@student.tugraz.at or charly.testing@student.tugraz.at
Graduates (@alumni.TUGraz.at, Server sbox.tugraz.at)
I. e.: Even if the alumni server is at the same time the student server, the student email address @student.tugraz.at (or @sbox.tugraz.at) only works if you are also registered as a student - in the same way the alumni address @alumni.tugraz.at only works if you are a member of the alumni association!
Non-personal Email Adresses (@tugraz.at, Server exchange.tugraz.at)
Function-related (generic) email boxes
(e. g. office.department@tugraz.at, conferenceXYZ@tugraz.at,
…) can only be set up centrally, but are in no case intended to give
such an email address to persons who otherwise do not get one from TU Graz!
At the exchange server no own accounts are set up for this purpose, either
email addresses for groups are set up in TUGRAZonline (forwarding to the email
addresses of the group members) or system mailboxes are created, for which it
can then be defined via TUGRAZonline which accounts at the exchange server have
access rights there.
Institutes can operate existing (historical) own email (sub-)domains -
both on virtual and (with appropriate
knowledge) on real servers - but new email domains in the TU domain are no longer assigned
by decision of the rectorate.
In both cases (real/virtual) the "EDV-Beauftragte" define in the
TUGRAZonline application "Mail Routing" where the (new) addresses
point to. In the case of real servers the corresponding addresses have to be
created on the institute server as well, in the case of a virtual server only
a (valid) email address has to be entered.
According to Rectorate Decision
036/2014, email addresses may only be assigned to active employees of Graz
University of Technology, automatical forwarding of emails to external addresses is not allowed!